THE ASIAN AND OCEANIC SOCIETY FOR PEDIATRIC
RADIOLOGY CONSTITUTION
ARTICLE I
Name, Office
and Status of the Asian & Oceanic Society for
Pediatric Radiology
(AOSPR)
1.1 The Name of the Society shall be the Asian & Oceanic
Society for Pediatric Radiology hereby referred to as the AOSPR.
1.2 The
official language of the AOSPR shall be English.
1.3 The office of the AOSPR
will be located at the seat of the Chairman.
1.4 The Society is an
international scientific and non-profit association.
1.5 The AOSPR was formed
in the city of Tokyo, June 13, 2000.
ARTICLE
II
Aims of the Society
2.1 The aims and objectives of the
AOSPR are:
a) To promote pediatric radiology,
b) To coordinate scientific
work and research in pediatric radiology throughout the countries of Asia &
Oceanea.
c) To coordinate the relationship between radiology and the clinical
pediatric specialties.
d) To contribute to the scientific development
of:
i) teaching of pediatric radiology,
ii) training in pediatric
radiology and ,
iii) standards for practice and certification in pediatric
radiology.
e) To promote and coordinate relationships among the existing
Asian & Oceanic pediatric radiology societies and to promote the formation
of pediatric radiology societies in countries where there is no existing
society.
f) To promote a close affiliation with the Society for Pediatric
Radiology (SPR), the European Society of Paediatric Radiology (ESPR) and the
Latin American Society for Pediatric Radiology.
ARTICLE
III
Methods of achieving the aims and objectives
3.1 In
order to achieve the aims of the Society, the AOSPR will:
a) arrange
scientific meetings at a time and place designated by the Board of Directors to
promote the objectives as stated in article II,
b) organize courses for
training and development of pediatric radiology,
c) institute prizes, grants
and scientific awards for work intended to achieve these aims,
d) participate
in International Society for Pediatric Radiology (IPR) meetings.
ARTICLE IV
Structure of Membership
4.1 The
Society comprises of persons authorised and licensed to practice medicine and
involved in paediatric imaging. There are Full, Founding and International
memberships.
4.2 Full Membership of the AOSPR is open to all radiologists
with an active interest in pediatric radiology.
4.3 Only Full and Founding
members will be accorded voting rights.
4.4 Application for Membership must
be made in writing or via the AOSPR website to the admission committee and
approved by the Board supported by 2 letters of recommendation from Full or
Founding members. Full and Founding members shall have full voting rights in
the general assembly and are eligible to hold office in the Board of
Directors.
4.5 Founding members are those practising in paediatric imaging
who participated in person in the inaugural meetings of the AOSPR from 1999 to
2007.
4.6 International Members are those members who have an active interest
in Paediatric imaging but who live outside Asia. They shall have all the
privileges of Full Members except the right to vote and hold office. They shall
be required to pay all dues and assessments. International Members will
automatically be transferred to Ordinary Membership when residing in Asia
pursuant to approval by the Board of Directors.
4.7 It is the responsibility
of members to inform the Secretary in writing or email of any change in their
particulars. Failure to do so may result in the member being excluded from
matters of the society after approval from the Board of
Directors.
ARTICLE V
The Organs of the
Society
5.1 The organs of the Society are:
a) the Board of
Directors,
b) the General Assembly,
ARTICLE
VI
The Board of Directors
6.1 The administration of the
Society shall be entrusted to a Board of Directors, herinafter called the
“Board”, to be elected at each alternate General Assembly. The Board shall
consist of the following Full or Founding members:
A President
A
Vice-President
A Secretary
A Treasurer
3 Ordinary Committee
Members
An Immediate Past President
An Academic Secretary
6.2 All
positions are to be elected at each alternate General Assembly except the
position of the Immediate Past President. Additional committee members may be
co-opted to serve on the Committee by existing members of the Committee. The
term of office of the Committee is 2 years.
All office-bearers may be
re-elected to the same post for a consecutive term of office. Committee members
can serve for a maximum of two consecutive terms in the same post, but may be
re-elected to the same post after at least one term out of that post. The
committee member may continue to serve in the committee in another post during
that term. Co-opted members may be co-opted for a maximum of 2 consecutive
terms and may be elected to the committee following their terms as co-opted
members.
6.3 Each director may have only one vote at the meeting of the
Board. In the event of a tie, the President will have an additional deciding
casting vote.
6.4 A proxy, nominated in writing by director, may replace the
director unable to attend and shall have full voting rights on the Board.
6.5
The members of the Board of Directors will meet annually or at the request of
the President or at the request of the majority of the board members on written
application to the President. Notice of a meeting should be given at least 14
days in advance. A quorum shall consist of 2/3 of the Board.
6.6 The Board of
Directors will select a member society or individual member to be responsible
for each scientific meeting to be held annually or as otherwise determined by
the Board.
Duties of the Officers
6.7 President: The President
shall be the presiding officer of the Society and shall perform all duties and
practices of the office of President. The President shall call meetings of the
Board of Directors.
6.8 Vice President: The Vice President shall assume all
duties of the President if the President is unable to serve and have such other
duties as assigned by the President.
6.9 Secretary The Secretary shall take
and distribute the draft minutes of each meeting to the members of the Board.
The Secretary shall be responsible for keeping a record of the proceedings of
the Society and maintaining a current register of member societies, including
current addresses of confederated society officeholders, year of election and
membership numbers.
6.10 Treasurer: The Treasurer shall be responsible for
collecting, receiving, appropriating and accounting for all funds of the
Society. The Treasurer shall keep a complete and permanent record of the
financial transactions of the Society and shall give a full financial report to
the meetings of the Board of Directors.
ARTICLE
VII
The Scientific Meeting
7.1 The Society shall promote a
scientific meeting at a place and time designated by the Board of Directors.
Scientific sessions can be held in association with other national or
international meetings. The scientific sessions are open to all registered
attendants.
7.2 The Organizing Committee manages and directs the affairs of
the scientific meeting.
ARTICLE VIII
The General
Assembly
8.1 The General Assembly of the Society shall be held in
conjunction with a scientific meeting. The President shall call and preside over
the General Assembly. Notice of the meeting shall be circulated to all members
at least 3 months in advance either by post, email, fax or via the AOSPR
website. A member who wishes to place an article in the agenda shall inform the
Secretary in writing 2 months in advance. An agenda will be circulated to all
members 1 month in advance either by post, email, fax or via the AOSPR website.
8.2 The supreme authority of the Society is vested in a General Meeting of
the members presided over by the President.
ARTICLE
IX
Financial Management and Responsibility
9.1 Financial
Management: The income of the Society is comprised of funds generated from
scientific meetings, courses, donations and individual full membership fees.
This income may be supplemented by support of patrons and institutions. All
financial contributions are to be paid to the AOSPR. The Treasurer will
recommend the entrance fee and annual dues for all memberships to the Board each
year for approval by the Board.
9.2 Responsibility: The Board of Directors
is not liable for any individual member’s behaviour.
ARTICLE
X
Changes to the Constitution
10.1 A member who wishes to
propose a change to the Constitution shall inform the Secretary in writing of
the proposed change with at least ten signatures of current members in support
of the change. The Constitution of the Society shall be amended by a two-thirds
majority of members responding to a postal ballot decided by the
Board.
ARTICLE XI
Dissolution
11.1 The
Society may be dissolved by a three-quarters majority vote of the Board of
Directors. In the event of dissolution, the net funds of the Society will be
donated to a charity as decided by a simple majority vote of the Board of
Directors.
12.1 In the event of any question or matter arising out of any
point which is not expressly provided for in this Constitution, the Board shall
have power to use their own discretion. The decision of the Board shall be final
unless it is reversed at a General Assemly of members.
|
