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  Asian and Oceanic Society for                                Paediatric Radiology

Towards excellence in Imaging children...

Constitution of AOSPR

[ Revised and approved at the AGM on 5th Oct 2012,

   Manila, the Philippines]

 Name, Office and Status of the Asian & Oceanic Society for
 Paediatric Radiology (AOSPR)
1.1 The Name of the Society shall be the Asian & Oceanic Society for Paediatric  Radiology hereby referred to as the AOSPR.
1.2 The official language of the AOSPR shall be English.
1.3 The office of the AOSPR will be located at the seat of the President.
1.4 The AOSPR covers the regions of Asia, Oceania and Middle east. The eligible countries and regions are listed in Appendix 1 and can be updated by recommendations from the Board of Directors
1.5 The Society is an international scientific and non-profit association.
1.6 The AOSPR was formed in the city of Tokyo, June 13, 2000.

 Aims of the Society
2.1 The aims and objectives of the AOSPR are:
a) To promote the appropriate use and advancement of diagnostic imaging and image guided therapy in children known as practice of paediatric radiology
b) To coordinate scientific work and research in paediatric radiology throughout the countries and regions of Asia, Oceania and the Middle East
c) To coordinate the relationship between radiology and the clinical paediatric specialties.
d) To contribute to the scientific development of:
i) teaching of paediatric radiology,
ii) training in paediatric radiology and ,
iii) standards for practice and certification in paediatric radiology.
e) To promote and coordinate relationships among the existing Asian & Oceanic paediatric radiology societies and to promote the formation of paediatric radiology societies in countries where there is no existing society.
f) To promote a close affiliation with the Society for Paediatric Radiology (SPR), the European Society of Paediatric Radiology (ESPR) and the Sociedad Latino Americana de Radiologia Pediatrica(the Latin Society for Paediatric Radiology; SLARP).
g) To be a founder member of the World Federation of Paediatric Imaging (WFPI)

Methods of achieving the aims and objectives
3.1 In order to achieve the aims of the Society, the AOSPR will:
a) arrange scientific meetings at a time and place designated by the Board of Directors to promote the objectives as stated in article 2,
b) organize courses for training and development of paediatric radiology,
c) institute prizes, grants and scientific awards for work intended to achieve these aims,
d) participate in International Society for Paediatric Radiology (IPR) meetings.
e) participate in meetings and other activities of the World Federation of Paediatric Imaging (WFPI)

Structure of Membership
4.1 The Society comprises of persons authorised and licensed to practice medicine and involved in paediatric imaging.  There are Full, Founding, Honorary, Associate (International), Affiliated and Trainee  memberships.
4.2 Full Membership of the AOSPR is open to all radiologists living and/or practicing paediatric radiology in a country or region within the AOSPR region as defined in article 1.4 with an active interest in paediatric radiology; they may be retired from active clinical practice.
4.3 Founding members are those practicing in paediatric imaging who participated in person in the inaugral meetings of the AOSPR before 2004
4.4 Honorary Membership of the AOSPR will be decided by the Board of Directors and will only awarded for those individuals who have supported the AOSPR in an exceptional way
4.5 Associate (International) Membership of the AOSPR is open to all radiologists working outside AOSPR Countries or regions with an active interest in paediatric radiology. They shall have all the privileges of Full Members except the right to vote and hold an office except ex-officio. They shall be required to pay all dues and assessments. Associate (International) Members will automatically be transferred to Full Membership when residing in countries covered by the AOSPR pursuant to approval by the AOSPR Secretary
4.6 Affiliated Membership of the AOSPR is open to non-radiologists (Paediatricians and Radiographers) working in an AOSPR Country or region with an active interest and participation in paediatric radiology. Affiliated Members do not have the right to vote or hold a office except ex-officio. They shall be required to pay all necessary dues and assessments
4.7 Trainee Membership of the AOSPR is open to radiologists in training with an active interest and participation in paediatric radiology.   Their trainee status  must be verified with an annual letter from their Head of Department.   Once traineeship has ended they will revert to Full membership pursuant to approval by the AOSPR Secretary. Trainee Members do not have the right to vote but they may be co-opted on to the executive as a non voting advisor to the board.  They shall be required to pay all necessary dues and assessments
4.8 Voting. Only Full, Founding and Honorary members (from AOSPR countries or regions) will be accorded voting rights in the Annual General Meeting and will be allowed to hold executive office in the Board of Directors
4.9 Application for Membership must be made to the AOSPR secretary with a recommendation from at least one Full, Founding or Honorary member (from AOSPR country or region) and requires payment of the membership fee to be complete
4.10 It is the responsibility of members to inform the Secretary by email of any change in their particulars.  Failure to do so may result in the member being excluded from matters of the society after approval from the Board of Directors
4.11 A member of any category may resign at any time with immediate effect by notifying the secretary by email

The Organs of the Society
5.1 The organs of the Society are:
a) the Board of Directors,
b) the sub-committees
c) General Assembly at the Annual General Meeting

The Board of Directors
6.1 The administration of the Society shall be entrusted to a Board of Directors, herinafter called the “Board”, to be elected at each alternate General Assembly.  The Board shall consist of the following Full, Founding or Honorary members from AOSPR countries:
a) President
b) Vice-President
c) Secretary
d) Treasurer
e) Three additional Board Members
f) Immediate Past President
g) Academic Secretary
h) Webmaster (ex-officio non voting)
6.2  All positions are to be elected at each alternate  Annual General Meeting except the position of the Immediate Past President.   Up to 2 Additional  Board members may be co-opted to serve on the Board by existing members of the Board. The term of office on the Board is 2 years. All office-bearers may be re-elected to the same post for a consecutive term of office. Board members can serve for a maximum of two consecutive terms in the same post, but may be re-elected to the same post after at least one term out of that post. The Board member may continue to serve in the Board in another post during that term. Co-opted members may be co-opted for a maximum of 2 consecutive terms and may be elected to the Board following their terms as co-opted members
6.3 Each director may have only one vote at the meeting of the Board.  In the event of a tie, the President will have an additional deciding casting vote.
6.4 A proxy, who must be an  AOSPR member entitled to vote, nominated in writing by a director, may replace the director unable to attend and shall have full voting rights on the Board
6.5 The members of the Board of Directors will meet annually or at the request of the President or at the request of the majority of the board members on written application to the President.  Notice of a meeting should be given at least 14 days in advance. A quorum shall consist of 2/3 of the Board.
6.6 The Board of Directors will select an individual member to be the Organising Chairman of each scientific meeting, who will have overall responsibility for that scientific meeting. The scientific meeting is to be held annually or as otherwise determined by the Board.
6.7 To ensure equitable representation of all member countries, the number of board members from one country must be less than 1/3 of the total number of board members
6.8 Board meetings may be held or attended by teleconference or video conference for those members unable to travel to the nominated meeting site.
Duties of the Officers
6.9 President: The President shall be the presiding officer of the Society and shall perform all duties and practices of the office of President. The President shall call meetings of the Board of Directors.
6.10 Vice President: The Vice President shall assume all duties of the President if the President is unable to serve and have such other duties as assigned by the President.
6.11 Secretary:The Secretary shall take and distribute the draft minutes of each meeting to the members of the Board. The Secretary shall be responsible for keeping a record of the proceedings of the Society and maintaining a current register of member societies, including current addresses of confederated society officeholders, year of election, membership numbers and process new membership applications.
6.12 Treasurer: The Treasurer shall be responsible for collecting, receiving, appropriating and accounting for all funds of the Society. The Treasurer shall keep a complete and permanent record of the financial transactions of the Society and shall give a full financial report to the meetings of the Board of Directors.
6.13 Immediate Past President: The Immediate Past President is a non elected position. The immediate Past President will have full voting rights as an ordinary member or officer of the Board and will remain on the Board until his post is replaced by the outgoing President.
6.14 Country or Regional AOSPR representatives:The Country or Regional representatives will keep the Board informed of matters of country or regional importance to the Society
6.15 Academic Secretary:The Academic Secretary will monitor academic activities concerning the Society and report to the Board, making suggestion for improvement. The Academic Secretary will work with the Annual General Meeting Organising Committee to enhance academic activities.  The Academic Secretary will have full voting rights as an ordinary member or officer of the Board
6.16 Webmaster: The Webmaster will maintain the Web site in a timely manner and advise the Board about Web site matters and ensure that the day to day business of the Society is reflected in the web site.  The Webmaster is an ex-officio non voting member of the Board

The Scientific Meeting
7.1 The Society shall promote a scientific meeting at a place and time designated by the Board of Directors. Scientific sessions can be held in association with other national or international meetings. The scientific sessions are open to all registered attendants.
7.2 The Organising Chairman shall appoint member(s) to organise the scientific meeting at a place and time designated by the Board of Directors.This(these) members shall appoint an Organising Committee to raise sponsorship, arrange a scientific programme, liaise with the Academic Secretary of the AOSPR and perform all the duties necessary to hold a scientific meeting.
7.3 The Organizing Committee manages and directs the affairs of the scientific meeting.

The Annual General Meeting (AGM)
8.1 The Annual General Meeting (AGM) of the Society shall be held in conjunction with a scientific meeting.The President shall call and preside over the Annual General Meeting. Notice of the meeting shall be circulated to all members at least 1 month in advance  by email. A member who wishes to place an article in the agenda shall inform the Secretary by email at least 2 weeks in advance of the AGM. An agenda will be circulated to all members at least 1 week prior to the AGM by email
8.2 The supreme authority of the Society is vested in a General Meeting of the members presided over by the President.

Financial Management and Responsibility
9.1 Financial Management: The income of the Society is comprised of funds generated from scientific meetings, courses, donations and individual full membership fees. This income may be supplemented by support of patrons and institutions. All financial contributions are to be paid to the AOSPR.  The Treasurer will recommend the entrance fee and annual dues for all memberships to the Board each year for approval by the Board. 
9.2 Responsibility: The Board of Directors is not liable for any individual member’s behaviour.

Changes to the Constitution
10.1 A member eligible to vote who wishes to propose a change to the Constitution shall inform the Secretary by email of the proposed change and have either the support of the board or with the support of at least ten current voting  members for the constitutional change. The proposed changes must be circulated to members via email at least one month in advance of the AGM with reasons for the  changes and the names of the members suggesting the changes included with the proposed alterations. The Constitution of the Society shall only be amended if it is approved by a two-thirds majority of current voting members attending the AGM.

11.1 The Society may be dissolved by a three-quarters majority vote of the Board of Directors. In the event of dissolution, the net funds of the Society will be donated to a charity as decided by a simple majority vote of the Board of Directors.

12.1 In the event of any question or matter arising out of any point which is not expressly provided for in this Constitution, the Board shall have power to use their own discretion. The decision of the Board shall be final unless it is reversed at an AGM.

Appendix 1
Afghanistan, Armenia, Australia, Azerbaijan, Bahrain, Bangladesh, Bhutan, Brunei, Cambodia, China, Egypt, Georgia, India, Japan, Jordan, Kazakhstan, South Korea, Kuwait, Kyrgyzstan, Hong Kong China, Indonesia, Iran, Iraq, Israel, Laos, Lebanon, Malaysia, Maldives, Mongolia, Myanmar, Nepal, New Zealand, North Korea, Oman, Pakistan, Philippines, Qatar, Saudi Arabia, Singapore, Sri Lanka, Syria, Tajikistan, Thailand, Turkey, Turkmenistan, United Arab Emirates, Uzbekistan, Vietnam, Yemen and Islands in Melanesia (including New Guinea), Micronesia and Polynesia